Call for Presenters

The NYS Forum IT Procurement, Business Analysis and Project Management Workgroups are soliciting presentation submissions to be considered for the session topic of Software Defined Networks.

Session Topic: How to Develop a Scope of Work for a Successful Procurement

Date: September 22, 2017
Time: 1:00 PM to 4:00 PM
Location: NYS Forum, 24 Aviation Road, Suite 206, Albany, NY
Submission due date: April 10, 2017

IMPORTANT: Please read the information below thoroughly for details regarding how to submit your presenter information, what to present, important dates and rules of engagement.

Session Description - Targeted Audience: A successful IT procurement results from a thoughtful and comprehensive project scope. Unfortunately, a poorly developed project scope can lead to many of the following consequences:

  • Procurement delays from extensive vendor questions and/or the issuance of addenda;
  • Too few vendor responses;
  • Vendor proposals that underestimate the time and resources needed to deliver;
  • Difficulty in managing vendor performance;
  • Contract change orders, cost overruns and project delays; and
  • Frustrated project and vendor teams.

Through this event we are seeking to highlight best practices and to point out problematic practices in the scoping of IT Projects. We also want to address the inconsistent development of IT Project Scoping which can result in problem procurement and contract management activities. The session will provide guidance on successful project scoping for the government community based on the collective experiences of the BA, PM, IT Procurement and business disciplines.

This session is planned as an educational session targeted at reviewing best practices in IT Project Scoping, including the multidisciplinary collaboration necessary to ensure that the project anticipated outcomes are achieved.

Audience is anyone in government who is involved in scoping IT projects, as well as vendors who engage as contractors with government partners.

Presentation topics for the Business Analysis & Project Management perspectives are requested and may include the following: These are only examples and we encourage you to think of other ideas that may be relevant.

Business Analysis Perspective

  • How are Business Analysts vital to proper project scoping?
  • Address the five (to ten?) Best Practices of BA's in properly scoping IT projects.
  • Documenting Business Requirements to deliver a strong project scope.

Project Management Perspective

  • Project Scoping Requires Strong PM.
  • On-time, On-budget: IT Project Scoping is a project in itself.
  • Address the five (to ten?) Best Practices of PM‚??s in properly scoping IT projects.

The IT Procurement Perspective will be covered by a Government SME. The presentation planned will include:

  • Before procurement;
  • Working with Procurement;
  • Vendor evaluation; and
  • Contracting and vendor management.

All presentations must be vendor neutral. All presentations will be vetted by a group comprising members from The NYS Forum Work Groups hosting this event. Feedback and recommendations regarding final presentation material will be provided by this group.


Presentation Guidelines - Rules of Engagement

  • Presentation must be made using The NYS Forum's Power Point template.
  • Presentations must be vendor and product neutral.
  • Presenter corporate logo and contact information should appear on the first and last Power Point slides only. Corporate logo must not appear on each individual slide.
  • The presenter must discuss the topic at an expert level, and direct the presentation toward the specific targeted audience identified.
  • Event Agenda
  • Speakers - 3 speakers, 30 minutes each to include Q&A
    Project Scoping from an IT Procurement Perspective ‚?? Public Sector Speaker (Already arranged)
    Project Scoping from a BA Perspective - Private Sector Speaker
    Project Scoping from a PM Perspective ‚?? Private Sector Speaker
  • Panel Discussion with audience Q&A
    Each of the speakers will also participate in the panel discussion
    The event organizers will have prepared topics/questions for the panelists to address, along with the option for audience generated topics or questions.


  • 3/27/2017 - Call for presenters distributed to vendor community.
  • 4/10/2017 - Deadline for proposals from vendors.
  • 4/14/2017- Selection/notification of presenters
  • PLEASE NOTE: All PowerPoint presentations MUST be made on The NYS Forum PowerPoint template which will be provided by the workgroup member coordinating this event.
  • 4/24/2017 - Deadline for first draft of presenter Power Points and related documents
  • 6/5/2017 - Deadline for final presentation Power Points and related documents.
  • 9/22/2017 - Event Date. Please plan to arrive a half hour before event begins.