Call for Presenters

The NYS Forum IT Procurement, Business Analysis / Architecture, and Project Management Workgroups are soliciting presentation submissions to be considered for the session topic of: IT Project Scoping for a Successful Procurement. We will select one speaker to present a Project Manager's perspective on IT Project Scoping, and one speaker to present a Business Analystâ??s perspective on IT Project Scoping.

Session Topic: IT Project Scoping for a Successful Procurement

Date: March 14, 2018
Time: 1:00 - 4:00 PM
Location: NYS Forum, 24 Aviation Road, Suite 206, Albany, NY
Submission due date: February 2, 2018

IMPORTANT: Please read the information below thoroughly for details regarding how to submit your presenter information, what to present, important dates and rules of engagement.

The NYS Forum's IT Procurement, Project Management and Business Analysis Work Groups are happy to announce our upcoming informational event, "IT Project Scoping for Successful Projects" targeted to be held March 14, 2018. A well defined and articulated project scope is an essential building block to a successful procurement and therefore a successful project. This session will feature presenters highlighting best practices in the scoping of IT projects from the perspective of: 1. A public sector buyer, 2. A private sector Project Management expert, and 3. A private sector Business Analysis expert. These are three of the key roles involved in the scoping of IT projects, and our goal is to help our audience to learn from seasoned professionals who have successfully defined / scoped and delivered significant IT projects. Please review the Call for Presenters and respond quickly to nominate your colleagues who have the relevant experience and a desire to share their knowledge.

Session Description - Targeted Audience: A successful IT procurement results from thoughtful and comprehensive project scope definition and documentation. Unfortunately, a poorly developed project scope can lead to consequences including:

  • Confusion as to what the goals of the project are
  • Confusion about the requirements included in RFPs
  • Non-responsive bids
  • Difficulty in managing the resultant contract

Through this event we are seeking to highlight best practices and to point out problematic practices in the scoping of IT Projects. The session will provide guidance on successful project scoping for the government community based on the collective experiences of the BA, PM, IT Procurement and business disciplines.

This session is planned as an educational session targeted at reviewing best practices in IT Project Scoping including the multidisciplinary collaboration necessary to ensure that the project's anticipated outcomes are achieved.

Target Audience is anyone in government who is involved in scoping IT projects, writing the subsequent RFPs, budgeting for the potential IT initiative, managing the resultant project and vendors who engage as contractors with government partners.

Presentation topics may include the following: Presenters should bring experience from each of the below perspectives, with best practices and perhaps also examples of where these practices weren't followed resulting in less than optimal, ineffective or failed procurements. These are only examples and we encourage you to think of other ideas that may be relevant.

Business Analysis Perspective
  • How are Business Analysts vital to proper project scoping?
  • What are the five (to ten?) Best Practices of BA's in properly scoping IT projects?
  • Documenting Business Requirements to deliver a strong project scope.
Project Management Perspective
  • Project Scoping Requires Strong PM
  • On-time, On-budget: IT Project Scoping is a project in itself
  • The five (to ten?) Best Practices of PM's in properly scoping IT projects

All presentations must be vendor neutral. Presentation content will be vetted by members of The NYS Forum Work Groups hosting this event. Feedback and recommendations regarding final presentation material will be provided by this group.


Presentation Guidelines - Rules of Engagement

  • Presentation must be made using The NYS Forum's Power Point template.
  • Presentations must be vendor and product neutral.
  • Presenter corporate logo and contact information should appear on the first and last Power Point slides only. Corporate logo must not appear on each individual slide.
  • The presenter must discuss the topic at an expert level, and direct the presentation toward the specific targeted audience identified.
  • General Event Agenda:
    1. Opening remarks - 15 minutes
    2. Speakers - 3 speakers, 30 minutes each to include Q&A
      • Project Scoping from an IT Procurement Perspective - Public Sector Speaker (Already arranged)
      • Project Scoping from a BA Perspective - Private Sector Speaker
      • Project Scoping from a PM Perspective - Private Sector Speaker
    3. Recharge Break - 15 minutes
    4. Panel Discussion with audience Q&A - 1 hour
      • Each of the speakers would also participate in the panel discussion, in addition to other invited panelists
      • The event organizers will have prepared topics/questions for the panelists to address, along with the option for audience generated topics or questions.


  • 1/19/2018 - Call for presenters distributed to vendor community.
  • 2/2/2018 - Deadline for proposals from vendors.
  • 2/9/2018- Selection/notification of presenters
  • 2/28/2018 - Deadline for first draft of presenter Power Points and related PLEASE NOTE: All PowerPoint presentations MUST be made on The NYS Forum PowerPoint template which will be provided by the workgroup member coordinating this event.
  • 3/7/2018 - Deadline for final presentation Power Points and related documents (1 week prior to event date). PLEASE NOTE: All Power Point presentations MUST be made on The NYS Forum Power Point template which will be provided by the workgroup member coordinating this event.
  • 3/14/2018 - Event Date. 1:00 - 4:00 p.m.